Empower your workforce with employee self-service payroll

In a world where everything’s on demand, employees expect the same from their payroll. That’s why employee self-service payroll is now the gold standard in modern workplaces. With CloudPayroll’s Employee Kiosk, you can meet those expectations and go a step further. In this blog post, we'll discuss how our mobile employee payroll portal changes the game for your staff.

What is an employee self-service (ess) payroll portal?

An employee self-service payroll portal is a secure online platform that allows staff to manage their own payroll-related information. Commonly referred to as ESS software, these tools offer functions like:

• Self-service payslip access.
• Viewing year-to-date earnings and tax summaries.
• Submitting and tracking leave requests.
• Entering hours worked via digital timesheets.
• Editing personal contact information.
• Communicating securely to payroll team

With tools like CloudPayroll’s employee kiosk app, businesses can streamline communications, empower their team, and remove unnecessary admin from their day-to-day payroll process.

Inside cloudpayroll’s employee kiosk

CloudPayroll’s Employee Kiosk is designed to give employees complete visibility and control over their payroll information — all in a secure, easy-to-navigate interface.

Self-service payslip access

Employees can view both current and historical payslips at any time. Each payslip provides a detailed breakdown of gross earnings, tax withheld (PAYG), superannuation, and leave accruals. With this feature, staff don’t need to email payroll every time they need a copy; they simply log in and download what they need.

Digital leave request portal

Applying for leave is straightforward. Employees can:

• Check their current and projected leave balances.
• Submit leave requests with optional comments or reasons.
• View their full leave history at a glance.
• (Optional) See a team leave calendar to avoid overlapping leave. The type of leave isn’t shown for privacy, only that someone is away.

These software features improve transparency and help reduce leave-related disruptions or miscommunication.

Timelogs and hours worked

If your business uses time tracking, CloudPayroll’s Timelog feature is seamlessly integrated. Employees can:

• Record start and finish times, or total hours worked.
• Have their hours automatically calculated.
• Assign activity codes (time codes) to specific jobs or clients.
• Add notes for manager review.
• Submit their timesheets for approval.

Managers can then review and approve these entries, which feed directly into the payroll system, with no re-keying or delays.

View tax summaries online

Employees have instant access to their tax YTD summaries, including:

• Current year-to-date data.
• Historical summaries from previous financial years.

This feature makes tax time easier for employees and reduces requests for payroll summaries.

Employee profile management

Through the employee payroll portal, staff can update their own contact details, including address, phone number, and email. Any updates flow directly into the CloudPayroll system, reducing double-handling and ensuring records stay current.

They can also:

• Change their Employee Kiosk password.
• Enable Two-Factor Authentication for added security.
• Turn pay notification emails on or off, depending on personal preference.

Key benefits for employers and employees

Offering a digital payroll self-service solution benefits everyone across the business:

• Fewer questions to HR and payroll teams: With access to payslips, tax records, and leave balances, employees can find the information they need instantly, reducing the number of queries your payroll or admin staff need to answer.
• More control for employees: Staff enjoy a sense of autonomy and convenience. They can manage their details, apply for leave, and review their hours whenever it suits them with no delays and no paperwork.
• Time savings for payroll admins: No need to update details manually, re-send payslips, or chase paper timesheets. With employee-led updates and automated workflows, your team gains back valuable hours every week.
• Improved data accuracy: When employees manage their own data and time entries, errors drop dramatically. Plus, the built-in approval process ensures managers still have oversight where needed.

Mobile accessibility and security

CloudPayroll’s employee kiosk app is available on both iOS and Android devices, ensuring employees can access their information from anywhere. Whether they’re at their desk, on-site, or working remotely, everything they need is just a few taps away.

The platform uses encrypted data, secure logins, and Two-Factor Authentication, ensuring that all personal and payroll data stays protected. From desktop to mobile, you can trust that your team’s information is safe.

Make payroll easier for everyone

Modern employees expect modern tools, and CloudPayroll delivers. With our employee self-service payroll platform, you’ll empower your team, reduce admin workload, and ensure smoother payroll operations from start to finish.

Contact our team for a free demo.