NDIS payroll made easy with CloudPayroll

If you’re self-managing your National Disability Insurance Scheme (NDIS) funding and directly employing carers or support workers, you already know how rewarding it can be to choose who supports you and how they work. But with that independence comes responsibility, especially when it comes to managing payroll.

From paying wages and super to meeting ATO requirements, keeping up with everything can quickly become overwhelming. That’s where NDIS payroll software like CloudPayroll can make all the difference, giving you peace of mind, saving you time, and keeping you compliant.

Your employer responsibilities under NDIS

When you choose to self-manage your NDIS funding and directly employ carers or support workers, you become an employer, and with that comes a range of legal and administrative responsibilities under Australian law.

As an employer, you are required to:

Register for a Withholding Payer Number (WPN)

If you don’t already have an Australian Business Number (ABN), you’ll need to apply for a Withholding Payer Number through the Australian Taxation Office (ATO). This allows you to legally withhold and report tax on behalf of your employees.

Withhold PAYG Tax and Report to the ATO

You are responsible for deducting Pay As You Go (PAYG) income tax from your employee’s wages and ensuring it is reported and paid to the ATO on frequency determined by ATO.

Pay superannuation

You must contribute to your employees’ superannuation fund. Payments must be made on time and meet the Superannuation Guarantee requirements.

Provide payslips and end-of-year income statements

Each employee must receive a compliant payslip each pay period and an income statement at the end of the financial year.

Submit reports via Single Touch Payroll (STP)

All pay and tax details can be submitted to the ATO using STP-compliant software, for WPN’s employers.

Hold workers compensation insurance

You must have the appropriate insurance in place to protect your carers in the event of a workplace injury.

Ensure workplace safety and screening compliance

You're responsible for safe work environments may include your carers hold current National Police Checks and Working with Children or Vulnerable People screenings, depending on your location and support needs.

Managing all these steps manually can be overwhelming. That’s why many NDIS participants choose payroll software for NDIS, to help simplify compliance, automate tasks, and reduce the risk of costly errors.

How CloudPayroll supports NDIS carer payments

Managing payroll as a self-managed NDIS participant can be complex, but CloudPayroll makes it simple, secure, and fully compliant. Designed with individuals like you in mind, it handles the heavy lifting so you can focus on care, not admin.

With CloudPayroll, you can pay your carers via secure bank ABA files, ensuring timely and accurate wage payments with just a few clicks. The system automatically calculates PAYG tax and submits required data to the ATO using Single Touch Payroll (STP), helping you stay compliant without manual reporting.

Superannuation is also taken care of. CloudPayroll either pays contributions directly to your carers’ nominated funds or generates a SAFF file for use with your chosen clearinghouse. You’ll also generate compliant payslips and income statements, giving your carers transparency and confidence in their pay.

CloudPayroll includes an online timesheet management tool where carers can enter their hours worked for your review and approval. You can also enable optional leave tracking to manage holidays or sick leave more easily, if required.

Everything is securely stored in the cloud and accessible anytime, anywhere. Whether you employ one carer or several, CloudPayroll streamlines your payroll process so you can meet all your obligations with far less effort.

Why payroll software beats manual systems

Many self-managed NDIS participants begin with good intentions, using spreadsheets or manual processes to track carer hours and payments. But over time, this often leads to confusion, late payments, missed tax obligations, or incomplete records, all of which can cause stress or even non-compliance.

Switching to NDIS-approved payroll software like CloudPayroll removes the guesswork. It automates tax, superannuation, and ATO reporting, ensures accurate calculations, and keeps all your payroll data securely stored online. You’ll complete pay runs faster and with more confidence, knowing that you’re aligned with Fair Work and ATO requirements every single time.

CloudPayroll features tailored for NDIS employers

CloudPayroll is specifically designed to simplify payroll for self-managed NDIS participants who employ carers or disability support workers. It combines ease of use with powerful automation and full compliance support. Here’s what makes it ideal:

• Easy-to-use interface, even for first-time employers with no payroll experience.
• Full setup, onboarding, and training provided, so you can start with confidence.
• Unlimited ongoing support via phone and email — at no extra charge.
• Accessible anytime, anywhere on desktop, tablet, or mobile devices.
• Designed for automated payroll tailored to disability support roles and carer employment.
• Single Touch Payroll (STP) compliant, meeting all ATO reporting requirements.
• Handles PAYG, super, payslips, and income statements without manual input.
• Secure cloud storage keeps employee records and timesheets safe and centralised.
• Scalable pricing that grows with your care needs — pay for only what you need.

Whether you’re employing one carer or managing a small team, CloudPayroll ensures your payroll is simple, compliant, and stress-free.

Take the stress out of NDIS payroll

You’ve got enough to manage without payroll adding to the pressure. CloudPayroll gives self-managed NDIS participants a smarter, stress-free way to pay carers, stay compliant, and keep everything running smoothly. With automated tax, super, reporting, and simple timesheet tools, you’ll have more time to focus on care, not paperwork. Want to see how easy NDIS payroll can be? Book a free demo or reach out to our friendly team today.